Position Vacancy ACLU Delaware

Administrative Assistant (full-time)

The American Civil Liberties Union of Delaware invites applications for the position of Administrative Assistant. The ACLU of Delaware is a non-profit organization dedicated to the preservation and enhancement of the individual rights of all Delawareans under the U. S. and Delaware Constitutions. We are affiliated with the American Civil Liberties Union Foundation, the nation’s oldest and largest organization dedicated to advocacy, public education, and litigation in support of civil rights and civil liberties. The ACLU of Delaware is a friendly, fast-paced environment with employees committed to the cause of civil liberties.

Position Description:
Reports to the Executive Director and works closely with the Staff Attorney, the Program Coordinator, and volunteers. The Administrative Assistant is responsible for daily administrative tasks, handling mail, requisitioning of supplies and materials, overseeing equipment (copier, fax, postage meter), managing membership database and gift acknowledgement support, coordinating Executive Director’s calendar, helping to plan annual event and board meetings, and an array of other general office duties.

Specific Responsibilities:

• Word-process, compose, proofread correspondence, meeting minutes, and other documents;
• Provide administrative support to staff and, as directed, to Board of Directors, Executive Committee, other Board committees;
• Maintain up-to-date filing on all office files including case files and administrative records;
• Assemble and supervise mailings & manage and maintain organizational mailing lists and labels;
• Schedule meetings and oversee meeting logistics, both inside and outside of the office;
• Maintain office-wide calendar of events and activities;
• Handle mail and correspondence; schedule appointments and make travel arrangements;
• Assemble and disseminate informational materials for media and general public, including press releases;
• Provide reception and telephone coverage;
• Manage and troubleshoot office systems, including telephone, voicemail, and information technology. Contact and interface with vendors, customer service, and i.t. support as necessary.
• Work on special research and organizing projects as assigned by Executive Director
• Schedule and confirm appointments; maintain calendar and address book of the Executive Director; assist Executive Director while he/she is traveling for out-of-office meetings.
• With other staff, plan and organize events.
• Manage the fundraising and membership databases; respond to member inquiries; draft correspondence to members.
• Other duties as needed or assigned by Executive Director.

Qualifications:

• Proficiency and experience with Microsoft Word, Excel and Outlook; proficiency with other MS software such as Publisher and Access and with Quickbooks or other financial software a plus;
• Must be very organized and able to set priorities and handle multiple tasks;
• Must be attentive to detail, able to take direction, and work well with others;
• Good typing and grammar skills, as well as professional telephone manner;
• Commitment to the mission of the ACLU or the advancement of civil liberties under the U. S. and Delaware Constitutions; understanding of basic civil liberties issues and current affairs a plus.

Compensation and Benefits:

• Compensation is commensurate with experience

Application Process:

• Please send letter of interest, resume, and contact information for three references to:

Drewry Nash Fennell, Executive Director
ACLU of Delaware
100 West 10^th Street, Suite 309
Wilmington, DE 19801

• Applications may also be submitted by fax to 302-654-3689 or by email to jkarakul@aclu-de.org
• Such inquiries should include “Administrative Assistant Applicant” in the reference field and all attachments should be in Microsoft Word.
• Application deadline is January 15, 2008, or until the position is filled. Review of interested applications shall begin on or about January 15, 2008.

The ACLU of Delaware is an affirmative action employer. All interested individuals, including racial and ethnic minorities, women, persons with disabilities, and LGBT persons are encouraged to apply.