JOB ANNOUNCEMENT
FACILITIES ASSISTANT
Application Deadline:
OPEN UNTIL FILLED

The American Civil Liberties Union of Northern California (ACLU-NC) seeks a Facilities Assistant who will be responsible for overseeing the property at 39 Drumm Street, under the supervision of the Director of Finance & Administration, which houses the home office and staff of the ACLU-NC and various tenants. This position will also be responsible for managing all aspects of the building including building maintenance, operations and repair; and safety and security issues. In addition, the Facilities Assistant will have responsibility for scheduling the Agency’s handy person for various building related tasks and for all building related vendor relationships.

Principal Responsibilities:

• Maintain Evacuation Procedures, Work Place Safety and Office Procedures manuals.
• Organize and lead regular meetings of the Office Safety Committee.
• Participate in office orientation for new staff.
• Oversee all aspects of tenant relationships.
• Oversee all aspects of building maintenance and operations, including security; compliance with all fire, building and operations codes; renewal of all required permits and licenses; negotiation and monitoring of warranties, contracts and/or agreements with outside vendors and contractors; routine maintenance and janitorial services; and ensuring that all building services, equipment and functions are operating at maximum effectiveness. Ability to handle minor repairs and maintenance on a priority basis.
• Responsible for the semi-monthly ordering and distribution of office supplies.
• Management of building systems such as HVAC, electrical, plumbing, security, data systems, including distribution of access key cards and setting/maintaining security codes for staff and tenants.
• Regularly assess current status of facilities and property to maintain the building as a safe, clean, aesthetically pleasing environment; analyze maintenance problems; facilitate repairs; plan for future needs of the facility in conjunction with the Director of Finance & Administration.
• Maintain and inspect all safety and emergency equipment (including earthquake emergency supplies) and develop and maintain policies relating to safety issues and instruct staff in all areas. Responsible for reporting and follow-up of all accidents and incidents to the OSHA and Workers Compensation reporting system.
• Obtain an intimate working knowledge of all office support equipment; including, but not limited to: AV equipment, copiers, printers, faxes, phones, etc.
• Obtain a working knowledge of basic desktop support in order to have cross-training and support for the agency’s Systems Administrator.
• Schedule and supervise on-call schedule for emergency situations related to facilities. Be available after hours, nights and weekends on an emergency basis.
• Coordinate the facilities-related activities with other organizational needs. Participate in staff meetings, planning meetings and other meetings as needed.
• Be available for occasional back-up for front desk responsibilities that include phone coverage and other front-desk responsibilities.
• Other duties as assigned by your supervisor.

Special Skills and Qualifications:

• At least two years experience in building or facilities management
• Familiarity with building mechanical and electrical systems.
• Computer literacy, including knowledge of Outlook, Microsoft Excel & Word essential.
• Ability to work well with staff, volunteers, board members and coalition partners to develop and maintain a supportive working relationship with these groups.
• Strong leadership and problem solving skills, including the ability to deal effectively with highly charged issues and situations.
• Strong organizational skills, including written and verbal communications skills.
• Ability to work within a fast paced and multi-faceted environment.
• A commitment to the mission of the ACLU.
• Ability to work independently and as part of a team.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Position involves moderate exposure to unusual elements, such as temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Physical effort required. Requires handling of average-weight objects up to 25 pounds and/or some standing or walking and general movement of deliveries.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

COMPENSATION:
Salary based on experience. Excellent benefits include four weeks paid vacation; medical, vision and dental coverage for staff members and their dependents and domestic partners; life and long-term disability insurance and pension.

TO APPLY:
Submit resume with cover letter to:

Bonnie Anderson
Finance & Administrative Director
ACLU-NC
39 Drumm Street”
San Francisco, CA 94111
or
email HR-FA@aclunc.org..

ABOUT THE ACLU OF NORTHERN CALIFORNIA

The ACLU-NC was founded in 1934 and is an affiliate of the American Civil Liberties Union (ACLU), a nationwide, non-profit, non-partisan membership organization dedicated to the defense and expansion of civil rights and civil liberties. The ACLU-NC, the largest affiliate in the nation, has more than 55,000 members, 18 all-volunteer chapters, and a staff of 50, including a Legislative Office in Sacramento and a satellite office in San Jose.

The ACLU-NC is proud to be an affirmative action employer. All interested individuals, including people of color, women, persons with disabilities and persons who are lesbian, gay, bisexual, transgender or intersex are particularly urged to apply.